The Ohio State University Digital Transformation Initiatives

About the Customer

One of the largest universities in the United States, The Ohio State University is a leading research university and the model for Ohio's public higher education institutes. Founded in 1870 as a land-grant university, it consistently ranks as one of the top public universities in the United States. The main campus is located in Columbus, and regional campuses are located in Lima, Mansfield, Marion, Newark and Wooster. The Ohio State University, a top U.S. university with approximately 30,000 employees and 65,000 students, recently selected Workday Financial Management.

Scope and Challenges 

Universities across Ohio and the nation have recognized the importance of real-time, actionable data in the pursuit of access, affordability, and excellence. In surveys of efficiency committees at Ohio’s public colleges and universities, the systems that provide this data were often named as key tools that could enhance operational excellence.

Ohio State chose Workday after a comprehensive, competitive process, which included a year-long review of possible systems by university employees with a wide range of financial roles. By improving the system, the university will reap three main benefits:

  • Real-time data: University employees and leaders will have access to real-time financial and operational data, helping to inform decision-making. As part of this, university leaders will have in-the-moment access to reports and dashboards.
  • Mobile access: Leaders and staff will be able to manage financial transactions, approvals and reporting more efficiently using Workday on their laptops, tablets or mobile phones, regardless of their physical location.
  • Always current: Moving to a cloud-based system means Ohio State will always be using the most current version of Workday, with security measures in place to protect university data. With a cloud-based financial system, Ohio State will be 

Outcome and Implications

Given the wide scope of activities and data connected to the system, the transition will involve the entire university, including the Wexner Medical Center.

To enhance the power of the new system, Ohio State’s project team will embark on a collaborative process to simplify and standardize processes across the university. The team will be sharing more information about that process in the next few months.

Quotes

“With the move to a cloud-based system, we have the opportunity to truly change how we support the university. This strategy significantly improves the ability for users of the university’s financial system to quickly enter information, process transactions, and extract insights from data.” -said Mike Hofherr, Vice President and Chief Information Officer at The Ohio State University.

“Workday equips Ohio State with a modern, flexible finance system that administrators and academic leaders expect in today’s fast-paced and dynamic higher education market. By combining industry best practices with greater visibility into real-time data and analytics, administrative and academic leaders will be able to make more strategic decisions that increase efficiencies across university operations.” -said Mike Duffield, general manager, Education & Government at Workday.


281 W. Lane Ave
Columbus, 43210 , OH
USA
+1 614-292-6446
https://www.osu.edu/
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Enterprise Software and Cloud Applications Purchased by The Ohio State University


Vendor Old Product New Product Function Market Users VAR/SI When Live
Oracle Legacy Applications Oracle E-Business Suite HRMS Human Resource Management ERP Financial Management n/a n/a 2015 2018
Subscribe Subscribe Subscribe Talent Management for Higher Education HCM Subscribe Subscribe 2014 2018
Subscribe Subscribe Subscribe Financial Management ERP Financial Management Subscribe Subscribe 2016 2016
Subscribe Subscribe Subscribe Human Capital Management HCM Subscribe Subscribe 2017 2020

IT Decision Makers and Key Stakeholders at The Ohio State University


First Name Last Name Title Email Phone
Subscribe Subscribe Associate Vice President Employee Relations Strategy and Risk Management Talent, Learning and Develo Subscribe Subscribe
Subscribe Subscribe Chief Administration Officer Subscribe Subscribe
Subscribe Subscribe Associate Vice President Total Rewards Subscribe Subscribe
Subscribe Subscribe Associate Vice President HR Administration and Operations Subscribe Subscribe
Subscribe Subscribe Chief of Staff HR Director Subscribe Subscribe
Subscribe Subscribe Chief Information Officer Subscribe Subscribe
Subscribe Subscribe SVP Talent, Culture & Human Resources Subscribe Subscribe