Apps Run The World

YMCA NSW Digital Transformation Initiatives

Apps Run The World

About the Customer

YMCA NSW is a not-for-profit organisation working to create healthier, happier and connected communities. They deliver services in over 100 locations across NSW and the ACT including camps, outside school hours care, community recreation, and sporting facilities, swimming pools and youth services.

They also run specialised community programs for vulnerable adults, siblings separated in out of home care and people with disabilities or special needs. Brightside, SwimAbility and our Youth and Government initiative are examples of unique community programs run by YMCA NSW.

Scope and Challenges

Previously, each budget owner needed to download and consolidate data from the main accounting system into spreadsheets. The process was cumbersome and error-prone, making it difficult for managers to analyze the underlying business drivers. YMCA NSW wanted to simplify the entire process and enable users to make more informed decisions.

Challenges

  • Improve the efficiency of the budget review and approval cycle by consolidating complex financial data from multiple business divisions, such as children’s services and fitness centers, into a centralized platform and eliminating back-and-forth emails
  • Ensure data accuracy and increase management’s confidence by providing users with instant access to planning data, such as the budget for a new aquatic center, instead of using manual spreadsheets 
  • Support faster decisions by enabling managers to easily analyze business performance in multiple dimensions, such as by division and by location

Outcome and Implications

Results of the transformation:

  • Increased planning process efficiency and enabled managers to focus on analyzing business drivers—such as profitable occupancy growth in children’s services—rather than collating spreadsheets, by using Oracle Planning and Budgeting Cloud Service to automate the consolidation cycle and enable instantaneous changes to reports
  • Enhanced control for the budget review process by gaining the flexibility to configure workflows and approvers based on the needs of each business unit, such as community services and fitness centers, empowering users to easily view and track the approval status via a centralized planning platform 
  • Leveraged the predictive forecasting capability of Oracle Planning and Budgeting Cloud Service to provide executives with faster and greater insight into the business, such as modeling different scenarios of the number of children attending outside school hours’ care centers by location

Quotes

"By standardizing the consolidation cycle across multiple business divisions with Oracle Planning and Budgeting Cloud Service, we enhanced data accuracy and shortened the time to prepare our forecast and budget reviews. Our managers can now focus on analyzing business results and make faster decisions." -said John DeVitis, Financial Planning and Analysis Manager, YMCA NSW.

"We chose Oracle Planning and Budgeting Cloud Service for its comprehensive reporting features, integration capabilities with other data sources, and proven stability." - said John DeVitis, Financial Planning and Analysis Manager, YMCA NSW


Level 5, 20 Smith St
Parramatta, 2150 , NSW
Australia
61 2 9687 6233
https://www.ymcansw.org.au/
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Enterprise Software & Cloud Applications Purchased by YMCA NSW


Vendor Old Product New Product Function Market Users VAR/SI When Live
Oracle Legacy Applications Oracle EPM Cloud Enterprise Performance Management EPM n/a n/a 2018 2018

IT Decision Makers and Key Stakeholders at YMCA NSW


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