List of When I Work Time & Attendance Customers
Minneapolis, 55401, MN,
United States
Since 2010, our global team of researchers has been studying When I Work Time & Attendance customers around the world, aggregating massive amounts of data points that form the basis of our forecast assumptions and perhaps the rise and fall of certain vendors and their products on a quarterly basis.
Each quarter our research team identifies companies that have purchased When I Work Time & Attendance for Time and Attendance from public (Press Releases, Customer References, Testimonials, Case Studies and Success Stories) and proprietary sources, including the customer size, industry, location, implementation status, partner involvement, LOB Key Stakeholders and related IT decision-makers contact details.
Companies using When I Work Time & Attendance for Time and Attendance include: San Jose State University, a United States based Education organisation with 3300 employees and revenues of $4.00 billion, Blue Plate Catering, a United States based Leisure and Hospitality organisation with 54 employees and revenues of $6.0 million and many others.
Contact us if you need a completed and verified list of companies using When I Work Time & Attendance, including the breakdown by industry (21 Verticals), Geography (Region, Country, State, City), Company Size (Revenue, Employees, Asset) and related IT Decision Makers, Key Stakeholders, business and technology executives responsible for the software purchases.
The When I Work Time & Attendance customer wins are being incorporated in our Enterprise Applications Buyer Insight and Technographics Customer Database which has over 100 data fields that detail company usage of software systems and their digital transformation initiatives. Apps Run The World wants to become your No. 1 technographic data source!
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| Logo | Customer | Industry | Empl. | Revenue | Country | Vendor | Application | Category | When | SI | Insight |
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Blue Plate Catering | Leisure and Hospitality | 54 | $6M | United States | When I Work | When I Work Time & Attendance | Time and Attendance | 2019 | n/a |
In 2019, Blue Plate Catering implemented When I Work Time & Attendance to replace manual scheduling and paper time tracking, adopting a Time and Attendance application to centralize shift management and timesheet preparation. Prior to When I Work Time & Attendance, Co-Owner David Porto was creating schedules in Excel and manually emailing updates, a process that required 10 to 15 hours each week just to manage the schedule and track employee hours.
The implementation focused on core Time and Attendance capabilities, including digital shift scheduling, time capture for payroll preparation, and employee self-service via the When I Work mobile app. Configuration concentrated on reducing manual distribution and consolidation of timesheet data, which streamlined the weekly process for preparing payroll and reduced the administrative burden on the owners.
Operationally the rollout covered frontline hospitality and food service staff and owner-level payroll preparation, with employees using the app for schedule visibility and self-management of shifts. After deploying When I Work Time & Attendance, Blue Plate Catering reduced time spent on scheduling and timesheet preparation from 15 to 20 hours per week to approximately 20 minutes, and realized an explicitly stated labor outcome of over $10,000 annually in overtime cost savings, while staff adoption increased accountability and schedule control.
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San Jose State University | Education | 3300 | $4.0B | United States | When I Work | When I Work Time & Attendance | Time and Attendance | 2019 | n/a |
In 2019 San Jose State University deployed When I Work Time & Attendance to consolidate scheduling and attendance for University Housing Services and front desk operations. The implementation covered a complex student labor environment that supports nearly 36,000 students, including roughly 4,000 residents, six buildings with 24 hour staffed desks, and up to 280 student employees concurrently, with scheduling responsibility split across a Community Desk Specialist and student assistants managing over 200 Office Assistants and 80 additional student administrative roles.
The deployment centered on When I Work Time & Attendance core capabilities, including Auto Scheduling, shift templates per building and shift, shift swap management, time tracking, and overtime accounting, all used to standardize scheduling rules and student availability constraints. Auto Scheduling and template configuration were used to automatically resolve conflicts and apply unique scheduling limitations for student workers, reducing reliance on manual edits and exception handling.
Operationally the platform served as a single scheduling and attendance system for both 24 hour front desk operations and administrative student roles, enabling centralized schedule creation and visibility for the Community Desk Specialist and two student assistants. The narrative indicates the solution unified shift management and attendance tracking on one platform, improving consistency across buildings and shifts without specifying third party integrations.
Governance and workflow changes emphasized role consolidation and process automation, shifting the Community Desk Specialist from heavy manual scheduling to oversight and process improvement, while routine scheduling tasks were handled by one staff member and two student assistants. Templates, automated conflict resolution, and built in overtime accounting restructured approval and payroll preparation workflows to reduce manual reconciliation and repetitive swap handling.
Outcomes reported by the university include a reduction in weekly scheduling time from 20 hours to 2 hours, a stated 90 percent decrease in time spent, and the ability to manage the full schedule with one person and two student assistants. The When I Work Time & Attendance deployment delivered improved scheduling accuracy, streamlined payroll readiness, and operational confidence that shifts and timekeeping are maintained across Housing Services and front desk operations.
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