List of WhenToWork Customers
San Angelo, 76904, TX,
United States
Since 2010, our global team of researchers has been studying WhenToWork customers around the world, aggregating massive amounts of data points that form the basis of our forecast assumptions and perhaps the rise and fall of certain vendors and their products on a quarterly basis.
Each quarter our research team identifies companies that have purchased WhenToWork for Workforce Scheduling from public (Press Releases, Customer References, Testimonials, Case Studies and Success Stories) and proprietary sources, including the customer size, industry, location, implementation status, partner involvement, LOB Key Stakeholders and related IT decision-makers contact details.
Companies using WhenToWork for Workforce Scheduling include: Legends Hospitality, a United States based Leisure and Hospitality organisation with 3600 employees and revenues of $750.0 million, Wildlife Conservation Society, a United States based Non Profit organisation with 4000 employees and revenues of $384.0 million and many others.
Contact us if you need a completed and verified list of companies using WhenToWork, including the breakdown by industry (21 Verticals), Geography (Region, Country, State, City), Company Size (Revenue, Employees, Asset) and related IT Decision Makers, Key Stakeholders, business and technology executives responsible for the software purchases.
The WhenToWork customer wins are being incorporated in our Enterprise Applications Buyer Insight and Technographics Customer Database which has over 100 data fields that detail company usage of software systems and their digital transformation initiatives. Apps Run The World wants to become your No. 1 technographic data source!
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| Logo | Customer | Industry | Empl. | Revenue | Country | Vendor | Application | Category | When | SI | Insight |
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Legends Hospitality | Leisure and Hospitality | 3600 | $750M | United States | TimeClock Plus | WhenToWork | Workforce Scheduling | 2020 | n/a |
In 2020, Legends Hospitality implemented WhenToWork to address Workforce Scheduling for hourly staff across its account operations. The deployment centered on scheduling and staffing coordination for the Oceanport, NJ account while aligning with Corporate, Regional and Account Manager workflows to support hiring and day to day labor planning.
WhenToWork was configured to manage shift assignments, employee availability, time off requests and roster publishing, supporting recruiting and new hire scheduling activities described by the Staffing Coordinator role. The application was used to operationalize staffing coordination, onboarding schedules for new hires and an internship program that attracted over 200 applicants, reinforcing its role in workforce planning and event staffing.
The deployment operated alongside existing timekeeping and payroll processes and the broader HRIS environment referenced by staff, supporting handoffs between scheduling, timekeeping and payroll functions. Operational coverage emphasized account level scheduling and coordination with centralized HR and payroll functions rather than enterprise application consolidation.
Governance and ongoing operations were driven by the Staffing Coordinator role, which coordinated staffing, recruiting, new hire processing and training events with Corporate and Regional managers. WhenToWork served as the scheduling backbone for account operations, integrating scheduling workflows into hiring events, orientation and routine workforce administration.
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Wildlife Conservation Society | Non Profit | 4000 | $384M | United States | TimeClock Plus | WhenToWork | Workforce Scheduling | 2019 | n/a |
In 2019, Wildlife Conservation Society implemented WhenToWork as a Workforce Scheduling solution. The initial deployment emphasized facility-level scheduling at the Bronx site, where staff in multiple departments used WhenToWork for shift coordination and status updates in front-line guest services and office administration.
WhenToWork was configured to manage core workforce scheduling workflows, including shift assignments, employee availability capture, schedule publication, and status tracking. Staff-level notes indicate the application was used in tandem with Microsoft Office and Google Products for administrative tasks, demonstrating a lightweight operational configuration suitable for day-to-day schedule maintenance and communication.
The implementation included explicit operational integration with TimeClock Plus, with staff collaborating across upper management and department lines to update employee status between WhenToWork and TimeClock Plus. The combined use supported alignment between schedule planning and timekeeping, and staff also catalogued paperwork physically and digitally as part of ongoing roster governance.
Governance relied on manager-driven schedule approvals and cross-department coordination, with Office Associates and supervisors using WhenToWork to enforce scheduling rules and communicate changes. The narrative centers on Workforce Scheduling for HR and operations functions, highlighting WhenToWork as the scheduling application used by Wildlife Conservation Society to coordinate staff across departments at the Bronx facility.
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