Version 1

Baxters Streamlines Growth and Reduces Costs with Oracle Overview Discover how Version 1 helped Baxters streamline growth with a modernized IT infrastructure, enabling enhanced operational efficiency and scalability. Learn more about this successful digital transformation. Client Profile Industry Manufacturing Services Cloud Transformation, Enterprise Applications Technology Partners Oracle Established 1868 Employees 1,000 Sector Manufacturing Baxters Food Group is a Scottish food processing company headquartered in Fochabers, Scotland. It produces canned soups, meat products, sour pickles, sauces, vinegar, chutneys, anti-pasta, and fruit preserves. Baxters has remained a private family-held company that in recent years has expanded rapidly with its notable acquisition of U.S.-based Wornick Foods. After acquiring U.S.-based Wornick Foods and plans to reach £500m in annual revenue, Baxters needed to streamline its finance systems landscape with a modern cloud planning solution. As a growing international business, Baxters Food Group reached out to Version 1 to re-energize and simplify its finance systems landscape. The Baxters team had used a combination of legacy on-premises Hyperion systems and complex Excel-based models. Business units in Canada and Australia projected forecasting offline. This process was error-prone, labor-intensive, disconnected, and lacked business insight. Version 1 held multiple requirements workshops to identify process gaps and develop a “to-be” finance operating model. Based on this, Version 1 created a solution engagement that focused on transforming Baxters management reporting as well as demand forecasting and planning and budgeting processes. To achieve this, Version 1 implemented a cloud-based planning and budgeting and business analytics solution. This included implementing Oracle EPM Cloud Planning and Oracle Business Analytics applications. The solution leveraged prebuilt, best-practice analytics modules, namely Supply Chain, Procurement, and Financials, to empower Baxter’s relatively small IT team to provide maximum value to their business. This avoided expensive, ongoing infrastructure and maintenance costs. Data integration between the planning applications, business intelligence applications, and E-business Suite ERP system was achieved with the Cloudbridge Suite – a comprehensive data orchestration tool. Version 1 approached the project in three sprints. This began in earnest with the implementation of planning applications and business analytics functionalities. The second and third phases focused on delivering specific reporting capabilities captured during the requirements workshops which stipulated the need for commentary capture for Board Reporting Pack and a custom-developed Packaging Recovery dashboard. Our Journey to Cloud Methodology was employed to ensure the engagement was successful, on time, and delivered within budget. Manually created, spreadsheet-based reporting that lacked commentary for board-level insight (numbers-only/mechanics as opposed to analysis). Some forecasts were created by combining Excel with other disparate data sources and lacked trend analysis, rolling forecast capability, and historical data Forecasts are often manually checked to ensure no new SKUs. Labour-intensive data collation for supplier management processes (quality, timeliness, and invoice integrity). Difficulty collating data from the ERP system to create financial reports for key decision-making (4-day effort). Lack of security and governance between users and roles. Solution Implementation of Oracle EPM Planning Cloud Service (PBCS) and Oracle Business Analytics applications (Supply Chain Analytics, Procurement and Spend Analytics and Financial Analytics). Automated data integration between applications and ERP system using the Cloudbridge Suite. Version 1’s Journey to Cloud Methodology to accelerate delivery to the cloud. Outcomes As a result of this new solution, Baxters can generate narrative-rich and visual reports for timely decision-making. Moreover, data integration between planning, business intelligence, and ERP systems allows the business to plan and forecast against actuals more effectively. As a result of greater analytical capabilities, Baxters can focus on improving business efficiency by reducing stock wastage and cutting overheads. Replace disparate spreadsheet-based systems with collaborative planning tools within a scalable web interface. Reduce planning cycle times (especially budget) with better integration with source systems and rapid consolidations. Guided workflows to support bottom-up or top-down agile planning processes. Improved demand forecasting accuracy that reduced stocking and procurement levels. Provided automated reports for KPI, board, and management reporting with commentary to support better decision-making. Increased operational efficiency in supplier management with trend analysis capabilities. Automated Packaging Recovery reports and dashboards. Provided rolling forecast and predictive planning features. The Oracle E-Business Suite implementation focused on core financial modules including general ledger, accounts payable, accounts receivable, fixed assets and cash management, and established standardized financial close and consolidation workflows. Configuration emphasized integration with planning and budgeting processes through Oracle Planning and Budgeting Cloud Service, enabling plan to report linkage between operational ledgers and budgeting models. Oracle E-Business Suite was integrated with Oracle’s Analytics Cloud solutions to centralize management information and reporting, creating a data pipeline from transactional finance systems to enterprise analytics. Operational coverage centered on corporate finance and group management reporting, with Group Management Information Systems responsible for systems orchestration and ongoing data governance. Governance and rollout were managed by the Head of Group Management Information Systems, aligning workflows for financial control and management reporting. As stated by Elaine McKechnie, Head of Group Management Information Systems, \"With Oracle Planning and Budgeting Cloud Service, together with Oracle E-Business Suite and Oracle’s Analytics Cloud solutions, we have a very stable platform on which to grow our business,\" reflecting an explicit outcome of platform stability.

In 2018, Berkeley Group UK implemented Oracle Cloud ERP. The implementation for Berkeley Modular Ltd ran from November 2018 to June 2019, with Berkeley Group UK assigning a procure-to-pay lead who worked with a delivery team and Version 1 as the implementation partner to define and implement Oracle best practice processes for an SCM and ERP cloud system. The deployment targeted ERP Financial functionality within Oracle Cloud ERP, focusing on procure-to-pay workflows, supplier master and accounts payable processing aligned with SCM transactional flows and core general ledger functionality. Configuration relied on Oracle Cloud ERP process templates and controls to enforce invoice matching and purchase order processing, with the P2P lead directing process definition while the delivery team executed configuration, testing and cutover activities. Governance was structured around defined process ownership between procurement, supply chain and finance, and the rollout was phased across Berkeley Modular Ltd operations from November 2018 to June 2019.

In 2020, Cambridge University Hospitals NHS Foundation Trust began migration from Oracle E-Business Suite EBS 11i to Oracle Cloud ERP. The Oracle Cloud ERP program ran from September 2020 to June 2021 and is recorded as associated with Version 1 as the implementation partner, positioning Oracle Cloud ERP within the Trust's ERP Financial estate. The implementation centered on Procure-to-Pay, with an explicit Oracle P2P functional lead for the EBS 11i to Fusion effort. Configuration work focused on purchase order lifecycle, invoice processing and supplier onboarding, and made use of standard Oracle Cloud ERP financial capabilities consistent with ERP Financial requirements, including accounts payable and supplier management. Operational rollout targeted the Trust's finance and procurement functions across hospital and administrative units, migrating transactional processing and supplier master data from Oracle E-Business Suite EBS 11i into the cloud-hosted Oracle Cloud ERP environment. Integration and data conversion workstreams were structured to prioritize P2P continuity and transactional cutover. Program governance was organized around a named P2P functional lead and Version 1 as the implementation partner, with governance checkpoints for configuration, testing and cutover between September 2020 and June 2021. The approach emphasized process standardization in procurement and invoice validation to align operational workflows with the Oracle Cloud ERP functional design.